As a student employee, navigating finding a job and getting hired can be confusing. Below are a few tips and pointers that should help with the process. 

 Help, I'm looking for student employment!  

  • Make sure your resume is up to date
  • Determine which jobs you are eligible for:
    • Only students with financial aid award letters indicating an award for Federal Work Study are eligible for Federal Work Study positions
    • Only graduate level students are eligible for Graduate Assistantships
    • All students are eligible for regular student employment positions
  • Search for positions that interest you on Jobs for Jaguars/Handshake
  • Put together a cover letter tailored to each position you’d like to apply for
  • Apply to jobs, make sure to include all required documents (resume, cover letter, course schedule, financial aid award letter, etc.)
  • Respond promptly to email or phone communication from hiring department
  • If you are asked to interview, the following tips may help:
    • Show up a couple minutes early
    • Conduct yourself in a professional manner
    • Bring a copy of your resume
    • If the interview is being conducted via Zoom/WebEx, sit in a well-lit area with your camera on  

 I got the job, now what?

  • After accepting your offer, visit Human Resources in room C1360 to complete your new hire paperwork
  • Please review the list of acceptable Form I-9 documents required in order to complete your new hire paperwork
  • If you believe you have already completed your paperwork, please email Human Resources to confirm
  • If you are an international student that has never worked in the United States, please review the Office of International Services web page for obtaining a Social Security Number
  • Set up your direct deposit information in Self-Service (navigate to Online Services under Students, Employee Profile, then Banking Information)
    • The first check is typically mailed to your home address, so please ensure your address is up to date as well
  • Your supervisor will inform you when you may begin working
  • You should receive a copy of your contract on your first day 

 First Day Jitters?

  • Familiarize yourself with your position’s duties and expectations
  • Don’t be afraid to ask questions
  • Arrive on time and check in with your supervisor
  • If you’re going to be late, or can’t make it in for your shift, give your supervisor ample notice
  • Treat student employment like a stepping stone to your career, you never know where these connections may lead you

 How and when do I get paid?

  • All regular student workers and federal work study student workers must use Kronos to punch in and out for every shift and lunch break
  • Graduate Assistants use PDF timesheets to log hours
  • All GSU employees are paid two times a month
    • The 15th of the month
    • The last day (28th, 30th, 31st) of the month
  • Pay periods are as follows:
    • 1st through the 15th of the month
    • 16th through the last day of the month
  • If your contract begins any time between the 1st and the 15th, your first paycheck will be at the end of the month
  • If your contract begins any time between the 16th and the last day of the month, your first paycheck will be on the 15th of the following month
  • Payroll deadlines for submitting timesheets are generally end of day, on the last day of the pay period

 What else do I need to know?

  • Typically student employees can only work one contract per semester
  • Student employees that work over the summer (May 16th through August 15th) but are not enrolled in classes will be required to pay taxes on their income
  • Be sure to take a lunch break if you are working 7.5 hours per day
  • Freshman can only work 20 hours per pay period (see pay periods above)
  • Sophomores, Juniors, Seniors, and Graduate-level student employees can work up to 40 hours per pay period (see pay periods above)


For resources on student employment eligibility, resume help, cover letter help, interviewing, etc., please visit the Career Services.

For general questions, please contact Human Resources

For questions regarding Hands​hake, please contact Career Services