Satisfactory Academic Progress (SAP) Appeal Instructions
Students who have lost eligibility for financial aid due to the Satisfactory Academic Progress Policy may appeal the decision. You are allowed to appeal once per program. Completing a SAP appeal does not guarantee approval.
Appeals will be reviewed by the Satisfactory Academic Progress Appeal Committee. The committee consists of members from various colleges and departments at GovState. The committee will collectively decide if your financial aid should be reinstated or remain in cancellation. Please be aware that if the committee reinstates your financial aid eligibility they will require certain stipulations to be met each semester. Failure to meet these stipulations at any point in time will result in your financial aid once again being suspended. You will be notified via email of the committee's decision. The committee's decision is final.
Directions & Process:
- Meet with your academic advisor to complete the Evaluation of Academic Performance Form and an updated Study Plan or Degree Audit signed by your academic advisor.
- It must verify your major
- It must list the specific courses and number of hours remaining for your major and degree completion.
- If you submit your appeal without the evaluation from your advisor, your appeal will not be considered.
- You must also submit a Degree Study Plan if you have been canceled for exceeding the maximum time frame requirement to complete your degree.
- Prepare to upload your complete appeal packet with all your supporting documents by the published deadline for the semester for which you are appealing.
- Appeals without supporting documentation will be denied.
- If a professional provides a letter to support your appeal, it must be signed, dated, and on letterhead.
- All letters must include contact information for the committee to contact if they determine follow-up is necessary. However, you must document your circumstances in writing. Do not expect the committee to use this contact information to call and document your circumstances for you.
- Complete the Satisfactory Academic Progress Appeal form online at SAP Appeal Application
- Be sure to upload all required documents to prevent any delay in the processing of your appeal.
- You will be notified via email of any missing documents.
Examples of appropriate supporting documentation are as follows:
Family Circumstances
| Medical Concerns
| Work Circumstances
|
Marriage Certificate Birth Certificate Divorce Papers Court Documentation Police Report Copy of Plane Ticket | Copy of medical bills Statement from Doctor | Letter from Employer Unemployment Statement |
Death
| Emotional Concerns
| Accidents
|
Death Certificate Obituary | Letter from Counselor/Therapist | Police Report Medical documentation Car repair bills |
Submitting incomplete documentation will result in a delay in processing your appeal or cancellation of your appeal.
All requests will be reviewed by the Financial Aid Satisfactory Academic Progress Appeal Committee. Appeals submitted after the deadline will not be reviewed until the next committee meeting. You will be informed of the decision through your GovState email. Students whose appeals are denied will have all aid canceled and will be responsible for paying for their classes or dropping them within the required refund period. Your classes are not automatically dropped when your financial aid is canceled.
Financial Aid Appeal Due Dates
The committee meets the week after the appeal due date
2023-2024
Fall 2023 | Spring 2024 | Summer 2024 |
| Thursday, August 3, 2023 | Thursday, January 4, 2024 | Thursday, April 18, 2024 |
| Thursday, August 17, 2023 | Thursday, January 18, 2024 | Thursday, May 2, 2024 |
| Thursday, September 21, 2023 | Thursday, February 22, 2024 | Thursday, June 13, 2024 |
| Thursday, October 26, 2023 | Thursday, March 21, 2024 | |
2024-2025
Fall 2024 | Spring 2025 | Summer 2025 |
Thursday, August 1, 2024 | Thursday, January 2, 2025 | Thursday, April 17, 2025 |
Thursday, August 15, 2024 | Thursday, January 16, 2025 | Thursday, May 8, 2025 |
Thursday, September 19, 2024 | Thursday, February 20, 2025 | Thursday, June 12, 2025 |
Thursday, October 24, 2024 | Thursday, March 20, 2025 | |